A structured cleaning schedule is the foundation of a well-maintained 辦公室. Without a documented checklist, tasks are missed, standards drift, and the cumulative effect of neglected maintenance becomes visible — and costly to remediate. This checklist is designed for 香港 commercial 辦公室 and reflects the cleaning frequency requirements of 甲級 office buildings, co-working spaces, and government premises.
每日清潔 Tasks
The following tasks should be completed every working day, typically before staff arrive or during low-occupancy periods.
工作站 and Open-Plan 區域: Wipe all horizontal surfaces (desks, shelves, filing cabinets) with a damp microfibre cloth. Empty all waste bins and replace bin liners. Vacuum or sweep all floor areas. Spot-clean partition screens and glass panels. Remove any 項目 left in communal areas.
Kitchens and 茶水間: 清潔 all countertops and sink areas. Wipe exterior surfaces of appliances (microwave, coffee machine, refrigerator). Empty and reline waste and recycling bins. Mop floor. Replenish consumables (washing-up liquid, paper towels, hand soap).
洗手間: 清潔 and disinfect all toilet bowls, seats, and cisterns. 清潔 and disinfect all washbasins and taps. Wipe mirrors. Mop floors with disinfectant solution. Replenish soap, paper towels, and toilet paper. Empty sanitary bins and replace liners.
接待處 and Lobby: Vacuum or mop entrance floor. Wipe reception desk and any seating. 清潔 glass entrance doors (both sides). Remove any litter or misplaced 項目.
Meeting Rooms: Wipe table surfaces and chairs. Vacuum floor. Empty waste bins. Wipe whiteboard if used. Ensure AV equipment surfaces are dust-free.
每週 清潔 Tasks
All 區域: Damp-wipe all skirting boards and door frames. 清潔 淺色 switches and door handles with disinfectant. Dust all horizontal surfaces above desk height (shelving, top of partitions, windowsills). Vacuum upholstered seating.
Kitchens: 清潔 interior of microwave. Wipe down all appliance interiors accessible without tools. 清潔 refrigerator exterior including door seals.
洗手間: Descale taps, showerheads (if applicable), and toilet fittings. 清潔 tile grout with appropriate cleaner. Inspect and clean extractor fan covers.
Glass and Partitions: 清潔 all internal glass partitions and office doors (both sides). Polish any stainless steel fixtures.
每月 清潔 Tasks
All 區域: Dust all ceiling-mounted fixtures, 淺色 fittings, and sprinkler heads. 清潔 air conditioning unit covers and accessible vents. Wipe all wall surfaces for marks and stains. 清潔 behind and beneath all moveable furniture. Inspect and clean all waste bin interiors.
Floors: Machine scrub hard floor areas (stone, vinyl, timber). Apply floor polish or sealant to hard floors as required. Spot-treat 地毯 stains.
Kitchens: Deep clean refrigerator interior. Descale coffee machine and kettle. 清潔 oven or microwave interior thoroughly.
季度 清潔 Tasks
Carpet: Encapsulation cleaning of all carpeted areas. This low-moisture method allows rapid return to use and removes embedded soiling not addressed by 每日 vacuuming.
HVAC: 清潔 and disinfect all fan coil unit (FCU) covers and accessible coil surfaces. Replace or clean FCU filters. Inspect ductwork for visible contamination.
Windows: Internal window cleaning (external window cleaning frequency depends on building management schedule and 外牆 type).
每年一次 清潔 Tasks
Carpet: Hot water extraction (steam cleaning) of all carpeted areas. This deep-extraction method removes allergens, bacteria, and deeply embedded soiling that encapsulation cleaning cannot address.
HVAC: Full ductwork inspection and cleaning by specialist HVAC hygiene contractor. Chemical treatment of coils if biological contamination is identified. This is required to maintain compliance with the EPD's 室內空氣質素 Certification Scheme.
Hard Floors: Strip and re-seal all hard floor areas (marble, granite, vinyl). This removes accumulated wax and polish build-up and restores the floor's protective coating.
Facade and Windows: External 外牆 and window cleaning (frequency varies by building height, 外牆 type, and proximity to pollution sources — typically annually for mid-rise commercial buildings in 香港's urban core).
Deep 清潔: Comprehensive annual deep clean covering all areas, including above-ceiling void spaces (where accessible), under-floor void spaces (where applicable), and all areas not covered in routine maintenance.
香港-Specific Considerations
香港's subtropical climate creates specific cleaning challenges not present in temperate climates. High humidity (typically 70–90% relative humidity from April to September) accelerates mould growth on surfaces that remain damp, making rapid drying after wet cleaning critical. Air conditioning systems running continuously during the summer months accumulate biological contamination on coil surfaces faster than in cooler climates, making quarterly HVAC maintenance (rather than the annual schedule common in temperate climates) the appropriate standard for 香港 辦公室.
Post-typhoon cleaning should be added to the schedule as a non-routine event following any 颱風 Signal 8 or above. This includes inspection and cleaning of all water ingress points, extraction of any standing water, and assessment of mould risk in affected areas.
